Over the last couple of decades, the world has shifted from doing business on paper to doing business online. More and more companies are trading in their overflowing filing cabinets for the cheaper and more organized way of keeping track of documents: computers.
Storing all types of company and customer information on a computer system is a great idea. To the environmentally conscious business, using computers is a good way to save trees by minimizing paper consumption, and computers allow for a quicker retrieval of specific documents. However, storing information on a computer is not helpful unless the data is frequently backed up.
There are many reasons why it is important to back up your business’s data, but we have narrowed down the list to our top five motives. However, let’s talk about several scenarios that can lead to the loss of data first.
Numerous situations can lead to your company losing important information stored on computers, including:
- Computer Crashes
- Natural disasters such as floods, fires, tornadoes, lightning, etc.
- Hard drive failure
Despite the damage that can be done by these realistic and common situations, if your company has its important data backed up, not all hope is lost. If your company does not back up its data at all or does not back it up frequently, here are five reasons why it’s time to make a change:
Peace of Mind
Nothing helps you sleep better at night than having peace of mind. Lack of security in all aspects of life can cause you to stress, but you can easily eliminate that burden by securing your company’s private and public information. When company owners invest in backup data systems, they remove the risk of losing valuable company information as result of natural disasters, hackers or technological malfunctions.
A large portion of many businesses’ data is composed of customer information, which can range from their shopping preferences, to their home addresses, to their emails. When customers allow businesses to save and store their personal information, it means that they trust the company which is important for building long-term relationships.
No matter what type of information it is, customers will not be happy if their information is lost. Customers expect companies to be able to quickly retrieve their data which they can’t do if they lose the information. Backing up your company’s data is essential to maintaining positive relationships with clients.
Time is Money
In the United States and much of the Western world, “time is money,” is an expression that almost every businessperson knows. If there is an effective, efficient and inexpensive way of improving productivity, the savvy business owner is going to take advantage of it. Backing up company data is one of those ways.
By backing up your business’s data, you’re eliminating the days, weeks, months and maybe even years that it would take to potentially recover lost data or completely remake it all. This process would cost your company thousands of dollars, bring business to a hult and cause the loss of customers.
Having archived files also helps employees retrieve information from years ago that might be helpful in the present, cutting done the time it would take to search for the information all over again. Having information technology companies like Auburn IT do the data backup and storage for you means the process will cost your company no time.
Protecting Your Company
No matter what type of goods and services a company provides, they all have one thing in common: they all have some form of financial records. The security and accessibility of financial records is important to all companies, especially when tax season rolls around each year. So it's imperative that businesses have this type of data backed up for internal analysis and to combat government audits.
Access Anytime, Anywhere
Having company data backed up to a data storage system allows company employees to access the information anytime and anywhere. When data is backed up, it can also be retrieved on a number of devices whether it be a mobile phone, tablet or desktop computer. This is especially handy if your company decides to get new desktops computers or decides to switch to laptops instead.
There are endless reasons to backup company data, that are accompanied by endless benefits. However, data storage and backup can be a long and stressful process if you attempt it on your own, which is why you should give us a call today. At Auburn IT, our professionals will make sure that the data backup process is as easy and hassle-free as possible for you. Don’t wait until it’s too late, contact us today!